Introducing Bill.com Integration: Close the Loop on Utility Bill Automation
Vespine now syncs your utility bills directly to Bill.com—turning collected data into payable invoices automatically.
We've heard it from countless property managers and AP teams: "Collecting the bills is only half the battle. Getting them into our payment system is where the real work begins." Today, we're eliminating that second battle entirely.
Vespine's new Bill.com integration automatically syncs your parsed utility bills as payable invoices—complete with amounts, due dates, vendor mappings, and attached PDF statements. What used to take hours of manual data entry now happens in seconds.
How It Works
The integration is designed to be simple to set up and completely hands-off once configured:
Connect Your Bill.com Account
Enter your Bill.com API credentials in Vespine settings. We support both sandbox and production environments, so you can test before going live.
Map Utility Providers to Vendors
Match each utility integration (Duke Energy, Xcel, your local water company) to the corresponding vendor in Bill.com. This is a one-time setup per provider.
Enable Automatic Syncing
Toggle sync on for each mapping. From now on, every time Vespine collects a bill, it automatically creates a payable in Bill.com.
What Gets Synced
When Vespine creates a bill in Bill.com, we include everything your AP team needs:
The End-to-End Workflow
Here's what the complete automated workflow looks like in practice:
Vespine Agent Collects Bill
Our AI logs into the utility portal, downloads the PDF, and extracts all relevant data.
Data is Parsed & Validated
We verify amounts, dates, and account numbers before syncing to prevent errors downstream.
Bill Created in Bill.com
A new payable appears in Bill.com with the correct vendor, amount, and due date pre-filled.
PDF Attached Automatically
The original utility statement is attached to the bill for audit trails and reference.
Ready for Approval
Your AP team reviews and approves—no manual data entry required.
Why This Matters for AP Teams
Manual utility bill processing is a surprisingly large burden for accounts payable teams, especially in property management and multi-location businesses:
With Vespine + Bill.com, bills appear in your payment queue within hours of being issued—with zero manual touches. That means:
- Never miss a due date with real-time bill visibility
- Eliminate keying errors with machine-extracted data
- Redeploy AP staff to higher-value activities
- Audit-ready documentation with attached PDFs
Getting Started
The Bill.com integration is available now for all Vespine customers. To set it up:
- Navigate to Settings → Bill.com in your Vespine dashboard
- Enter your Bill.com API credentials (Developer Key, Username, Password, and Org ID)
- Test the connection to verify everything is configured correctly
- Map your utility integrations to Bill.com vendors
- Enable sync and watch bills flow automatically
Need help getting set up? Our team is happy to walk you through the process—just book a call below.
Ready to Automate Your AP Workflow?
See the Bill.com integration in action with a personalized demo.
Schedule a Demo